#010 | Turn Your Task List Into a Timeline View

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Notion Kit #010 | Turn Your Task List Into a Timeline View

Want to know one of the fastest ways to feel in control of your work?

Stop looking at tasks in a list—and start seeing them over time.

That’s the power of Notion’s Timeline View (aka Gantt chart).

It transforms any date-tagged database into a clear visual schedule, so you can finally see:

• What’s happening when

• What’s overlapping

• And what’s coming next

It’s one of those features that’s been hiding in plain sight—but once you use it, you’ll wonder how you lived without it.

Watch Video Tutorial (<4 mins):

How to Set Up a Gantt Chart in Notion (Timeline View):

1. Make sure your database has a Date property (either a start date, or start + end date)

2. Click "Create View" → choose Timeline

3. Resize and drag your timeline bars to reflect actual durations

And just like that, your linear task list becomes a visual roadmap.

Want to use this later? Duplicate the Project Schedule Template

Why This Visual Change Helps

Timeline View gives you context—and context is where smart planning happens.

It’s not just about knowing what’s due; it’s about seeing how your work fits together.

Other Use Cases for Gantt Charts in Notion

📅 Event Planning & Run of Show

Use Case: Coordinate everything from venue booking to speaker prep to email promos.

Unique Twist: Add a "Live Run of Show" timeline for the day-of schedule, broken into 5- or 10-minute intervals.

Perfect for keeping a team on the same page in real-time.

📦 Product Launch Timeline

Use Case: Visualize all the moving parts of a product release—engineering, QA, marketing, legal review.

Unique Twist: Use "status" or "team" as a grouping filter so cross-functional tasks stay organized visually.

🧠 Strategic Planning Roadmap

Use Case: Create a high-level timeline of initiatives or OKRs across quarters.

Unique Twist: Keep it zoomed out to month or quarter view—great for exec or stakeholder visibility.

🎓 Course Curriculum Builder

Use Case: Plan lessons, projects, and checkpoints across a semester or program.

Unique Twist: Group by module or instructor so you can easily assign work and keep an even content pace.

🛠 Freelance Client Project Tracker

Use Case: Manage multiple client projects in one view, with delivery timelines, feedback loops, and deadlines.

Unique Twist: Add a "buffer" task between projects for revision or client feedback so you don’t overload your schedule.

Lists are fine for knowing what to do.

But timelines show you when and how everything fits together.

That’s today’s Notion Kit—a small tweak with big impact. 🚀

Ready for the next step? Here’s what I recommend:

• Notion Setup Support – Need help perfecting your Notion setup? Unlock an on-demand Notion consultant.

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• Unlock an Extra Month Per Year with Motion – Let AI optimize your schedule, prioritize tasks, and free up your time—so you can focus on what actually matters.

• Build Your Own Tools With Softr & Notion – Turn Notion pages into powerful, interactive apps—no coding required. Perfect for creators, businesses, and teams.