#028 | Notion’s Most Powerful Features

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Notion Kits

Connect Data Between Notion Databases in 3 Clicks & Unlock Insights with Relations + Roll-Ups

This week’s Notion Kit shows you how to leverage relations and roll-ups, two of Notion’s most powerful database features.

Relations let you link databases together (like clients ↔ projects ↔ tasks), and roll-ups then summarize those connections into actionable insights.

• Connect 2+ Notion databases

• Roll up data like total hours, budgets, or deadlines across projects

• Build dashboards that give you instant clarity on progress, effort, or revenue

• Turn scattered databases into one integrated system that works together

Great for freelancers, solopreneurs, or teams that want clarity without spreadsheets.

→ Fast forward to video tutorial now

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Notion Kits #028 | Notion’s Most Powerful Features

Last week, while building the Freelancer Hub, something hit me…

This same setup is also the perfect way to show off how to leverage relations and roll-ups, two of Notion’s most powerful database features.

At a high level:

• Relations let you connect your databases together (think: link clients ↔ projects ↔ tasks).

• Roll-ups then summarize that connected data (like: total estimated hours across tasks linked to a single project, or total revenue tied to one client).

Once combined, you can:

• See how much time your team is really spending per client or project

• Pull in high-level summaries without ever touching a spreadsheet

• Create dashboards that instantly surface the insights you care about most

The result?

Databases that don’t just store information, they think across each other.

Let’s build it. 👇

Watch Video Tutorial (<5 mins):

🛠 How to Add Relation & Roll-Ups to Notion Databases:

1. First, you need at least 2 databases (Use my Freelancer Hub Template)

2. Decide which data from Table A would be valuable in Table B (e.g., project hourly rates next to tasks for that project)

3. Add a Relation property in Table B

   1. Decide whether you want this to be a one-way or two-way relation (Ask yourself: Would any data from Table B also be useful to have in Table A?)

4. Add a Roll-Up property

5. Select the Relation property you created

6. Select which property from Table A you want displayed in Table B

7. Select how you want that data from Table A to be displayed (e.g., original values, sum, average, etc)

😏 Steal the Template → Freelancer Hub template

This Notion Kit Stacks Great With:

→ Notion Kit #007 | Simplest Way to Get Organized

• Ever feel like you're juggling too many moving pieces? Projects, tasks, deals, ideas... 😮‍💨 Without a clear way to track where each item is? That’s where Notion’s Board View comes in.

→ Notion Kit #010 | Turn Your Task List Into a Timeline View

• Want to know one of the fastest ways to feel in control of your work? Stop looking at tasks in a list, and start seeing them over time.

Ready to take another step? Here’s what I recommend:

• Sponsor Notion Kits — Reach 7,000+ builders of the future with unique and engaging methods, bringing awareness and users to your product, app, and idea!

• Upskill in Notion 72% Faster than Other Subscribers — Add structure to your workspace, unlock a simple and powerful task management system, dabble with AI, and master integrations.

• 2-Way Sync Google Calendar & Notion + Get 15% OFF when you use my code ( MSHELTON ) — Finally, establish a near-instant connection between the 2 tools you use the most!

Cheers,

Matt

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